admin banner
gray bar2
gray bar3

Conference Operations
 


Audio Visual Information

 

      AV Assistance & Equipment Needs (Including tables, chairs & room set-ups):

       

    1. Please check all connections (network, power, data cables) are connected before contacting AV support.

    2. All requests must be in writing for AV assistance and AV equipment to ms.deancops@uth.tmc.edu .

    3. Notification of AV assistance needs to be at least one week in advance, especially for table/chair setups. 

    4. Only official UTHSC-H functions will be served by Conference Operations’ personnel for table/chair setups.

    5. Rooms are set up with PC equipment that accommodates Windows Operating Systems (2000/XP –Professional Office Editions) Users of other systems will be required to bring their own laptop computers with proper adapters to use our PC equipment.

    6. If AV problems occur during the meeting, contact Conference Operations at ext. 5048.

    For emergency AV assistance, you can contact the following Technicians: Nick Bell at ext. 5939 or cell number 832/398-9534; Laura Hubel at ext. 5045 or cell number 281/224-0169; Amity Fath at ext. 5046 or cell number 281/620-4948. If you are unable to reach a Technician, contact Valerie Buchanan at ext. 5047 or cell number 281/787-0219.

     

    Contact Name
    UT Extension
    Cell Phone Number
    Valerie Buchanan - Supervisor
    ext. 5047
    281/787-0219
    Nick Bell - AV Tech II
    ext. 5939
    832/398-9534
    Laura Hubel - AV Tech II
    ext. 5045
    281/224-0169
    Amity Fath - AV Tech I
    ext. 5046
    281/620-4948
    Walter Humbird - Job Coordinator
    ext. 5221
    281/415-4068

    Laptop/Desktop Instructions & Policies

    The security requirements and practices at UTHSC-H are outlined in the online Handbook of Operating Procedures (HOOP) at the following URL:

    http://legal.hsc.uth.tmc.edu/hoop/17/17_01.html

    Individuals using the UTHSC-H network and information resources owned or managed by the university are expected to know and comply with published university policies and procedures. Failure on the part of any individual to comply may result in disciplinary action including suspension without pay or termination of employment or contract. A person may be subject to civil or criminal legal sanctions when a violation occurs. It is the responsibility of all personnel to report any suspected or confirmed violations to appropriate management.

    1. You may not install or download any software on any UTHSC-H computer(s) without explicit permission.  

    2. Conference Operations is not responsible for downloading lecture materials on computers.  Additional help in copying materials to flash drives and/or cds (we do not support Floppy Disc) must be provided by the departments’ LAN managers. Only Flash drives recommended by MSIT are supported by AV Technicians.

    3. You may not reconfigure or otherwise adjust any settings on any UTHSC-H computer(s) software or hardware without explicit permission.

    4. You may not make copies of software on any UT computer with the exception of those programs for which the University is licensed. These include several Microsoft programs, McAfee VirusScan and Netscape Communicator. The CDs for some of these programs can be checked out from the LRC. Others are available at cost from the UT Houston Bookstore.

    5. Passwords or other forms of digital identification may NOT be shared with anyone under any circumstances. Users are responsible for logging off from the computer after each use. No one may attempt to access systems on the network without proper authorization from the appropriate system administrator.

    6. Patient information in any form is confidential information. Only persons who need the information to perform their job functions may access this information. Using another person's password to access or enter information into a patient's clinical record constitutes falsification of the medical record.

    7. The Handbook of Operating Procedures (HOOP) defines all University policy regarding the use of Information Technology. It can be located at http://www.uth.tmc.edu/ut_general/admin_fin/planning/pub/hoop/complete_toc.html#chap17

    8. Failure to comply with these policies will result in disciplinary action and possible prosecution under Section 33.02 of the State of Texas Penal Code, and other relevant federal statutes where applicable.

    Return To Top 

    Common Scenarios/Questions

    1. The PowerPoint show is not projecting to the screen.  IBM ThinkPads - Press Function +F7.  Dell laptops – Press Function +F8.

    2. Data Projector is not turned on.  Lecture halls – a remote control or touch panel is needed to operate the LCD. 

    3. UID & password not accepted to log in.  Check to see if the network cable (internet cable) is unplugged from the wall.  Once you plug it in, there is a short waiting period (10-15 seconds) to recognize the connection.  Check domain (“Log on To” box).  Should be UTHouston. 

    4. What type of flash drive do you recommend?  Please check with your LAN manager or contact MSIT if you have any questions concerning flash drives.

    5. My flash drive is not working.  Conference Operations’ staff encourages the testing of flash drives prior to lecture.  Schedule time for practice sessions. Some flash drives may not work in our rooms. Refer to #4.

    6. Can I email my presentation to Conference Operations’ staff?  No.  Lecturers are responsible for bringing their PowerPoint presentations on flash drives or retrieve from lecturers personal email.

    7. Can I have serve alcohol at my event? Only with prior permissions. See Auxiliary Enterprises' Web site for more information: http://ae.uth.tmc.edu/rev_ae_site/solic_event.html

    8. We need someone to stay in the meeting “just in case there is a problem”.  Schedule your AV support needs a week in advance.  A technician can be available to assist in starting meetings.  If AV problems occur during the meeting, contact Conference Operations at ext. 5048.  For emergency AV assistance, you can contact the following Technicians: Nick Bell at ext. 5939 or cell number 832/398-9534. Laura Hubel at ext. 5045 or cell number 281/224-0169. Amity Fath at ext. 5046 or cell number 281/620-4948. If you are unable to reach a Technician, contact Valerie Buchanan at ext. 5047 or cell number 281/787-0219.

Submit other questions to: ms.deancops@uth.tmc.edu

Return To Top